PC Minutes 27 July 2015


Minutes of the Meeting of the Parish Council

Monday 27th July 2015 at 7.30pm at the Resource Centre


Cllrs Jopp, Beasant, Burchell, Davey, Davies, Dawson, Ovel & Taylor.  Ward Cllr Davies and J Smart (Clerk).


Apologies: Cllrs Kent & Langton



Public Participation


Mr Roger Collins and Alex Tryfonos were present.


Mr Tryfonos commented on his recent planning application at Strathyre, Martcombe Road.  The Parish Council had already made its comments on this application, but Mr Tryfonos advised that the original plans received from NSC were incorrect, and omitted an extension that had been built on the adjacent property.



Minutes of the last Parish Council Meeting


The minutes of the Parish Council meeting held on 22nd June 2015 (previously circulated) were signed as a true record.


Declarations of Interest







Ward Councillor’s Reports


Don Davies


Bus services were changing as of 23rd August (using Sheepway rather than A369).


First Bus had advised that Rownham Hill was being closed to allow tree cutting for access for double decker buses.


NSC going out for full re-tender for waste contract for 2017.  If Kier do lose the business, there will be a tricky transition period.


Issues with Alliance Homes waste.  No new bin store at the end of Marine Parade, as promised.


Trying to pursue identifiable lorries that get stuck in the village, attempting to get to Siniat or docks area.  Suggested writing to Siniat to ask for assistance, as most vehicles were trying to get to them.


A369 sign should be erected by end of August.





Crime & Disorder


Cllr Davey reported that there would be a PACT meeting next week.  DD had contact A&S Police regarding lack of presence.  Advised that PCSO Simon Tuong would be visiting more regularly.



Clerk’s Report


Recycling bins not being emptied in Crusty Lane due to building works at The Railway Inn.  Arranged for NSC to collect.


Received request for disabled parking bay at 25 Avon Road.  Completed and returned to NSC.


Reported problem with black refuse bin dumped in the footpath from Water Lane to Westward Drive.  Taped up and full of maggots.  Reported culprit to NSC.


Reported fly tipping at Hope House and Hamel Green House.


Contacted Jason Cox regarding trees at the triangle, but he is on leave until 28th July.


Having problems with dog bin at Watchhouse Road.  So well used it was regularly overflowing.  Should Clerk request Bin-it to empty this twice per week, or wait for Glendale quote and perhaps include this with it?  All agreed request Bin-it to empty twice per week.


Requested NSC cut green spaces at verge o/s No. 22 Marine Parade.


Requested NSC contact the owner of property in Hardwick Road whose overgrown hedge was causing a problem in the footpath from Hardwick Road to Sambourne Lane.


SSE confirmed that street lights not working in Cross Lanes, Davin Crescent and Crockerne Drive had been caused by faulty power supply.  The job had now been passed on to WPD with a latest repair date of 6th August.


Reported 24/7 burning light at C5 Macrae Road, and in Perrett Way, Ham Green.


Requested NSC fix the ‘NO ENTRY’ signs at the junction of Debecca’s Lane and Priory Road, as report that these are regularly facing the wrong way.


Asked St George EIG JFC to move goals from hedge at rear of Ham Green properties, as complaint had been received from resident of footballs regularly being kicked into garden.


Requested NSC (Adrian Leonard) to carry out safety checks on the nine hanging baskets in the precinct, also to relocate one basket.






Maintenance & Highways Issues


Lodway High Pavement


Following a request to NSC to repair the high pavement and look into safety issues, the Clerk received an email from Darren Gilbert (Highway & Environmental Asset Team Manager), who advised that NSC would address the damaged sections of wall this autumn as part of resurfacing and drainage works due to take place.

AT confirmed that there was Japanese Knotweed in the area.  AT to let Clerk know exactly where it was, who would then report this to NSC.  Action AT/JS.


Working party taking place on Friday 10.00am – 4.00pm to pull ragwort at Watchhouse Hill.  Anyone attending should bring gloves.


Cllr Ovel reported an Overgrown hedge Priory Road junction with Gordano Gardens.  The Clerk had already reported this to NSC.


59 Westward Drive overgrown hedge.  Action Clerk.


14-16 Rudgleigh Road overgrown hedge.  Action Clerk.


Boundary of churchyard in Court Hay.  Action Clerk/AT.


Really bad road repair job carried out recently at Church Road, EIG – just top dressed, no holes filled.  Action Clerk.







Reports from Committee Meetings


Playing Fields & Open Spaces


No meeting.


Environment, Highways & Transport


Amendment to E, H&T minutes of 13/07/15 – ‘AT’ to draft response, not AJ.  Clerk to amend.


Footpaths & Rights of Way Sub-Committee


Nothing to report.




See below.





Reports of meetings with outside bodies and other organisations


Bristol Port Liaison Committee Meeting


AT elected Chair.  Portbury member vice-chair.  AJ complained about train noise at rear of Avon Road.  BPC suggested MetroWest could be doing some work on this, but nothing in the documentation.


DD – Severnet – has government money from Coastal Communities Fund that could perhaps be tapped into.






Correspondence requiring action not covered elsewhere




Sale of Royal Portbury Dock – Letter to Mayor


DD had drafted a letter, which had been circulated to all members.  All agreed to send the letter.



MetroWest Consultation Response


AT had produced a brief report on the proposals by MetroWest.  Unable to comment online as a Parish Council, and this had to be done individually.  All to respond online.  Agreed to send AJ draft letter.  Action ALL/AJ.





Village Orderly


The Clerk advised that MF would remain on SSP for 28 weeks, with a view to returning to work after this time.  In the meantime, AJ, BL & Clerk had met with two candidates to fill the post temporarily.  The Clerk had also been in contact with Congresbury Parish Council who had recently successfully employed Glendale Waste Management to take over its Village Orderly role.  JS had arranged to meet Glendale later this week with a view to obtaining a quotation.  As a decision would need to be made urgently, the Finance & Personnel Committee was given permission to spend £8.5k per annum on Village Orderly duties, at its meeting on Monday 3rd August.  Agenda F&P Committee.





Accounts for Payment

Haven Power Public Lighting Electricity – March DD 21/07/15 690.22
Unicom Fax & Phone Bill – July DD 22.48
Brackenwood Garden Centre Pill in Bloom Account 27.00
Brackenwood Garden Centre Pill in Bloom Account 7.68
EDF Energy Spout & Steps Electricity Bill 20/03 – 18/06 23.89
DC & LM Smith Brookside Grass Cut 42.00
SSE Contracting Street Light Maintenance – First Quarter 2015/2016 862.01
M Watts Contracting Installation of gate at Ham Green 90.00
North Somerset Council Marlow Gate for installation at Ham Green 125.00
Brian Weekes Litter Picking and Bin Emptying – June 75.00
Brian Weekes Treehouse Repair at Brookside 42.00
GB Sport & Leisure Play Equipment Inspections – June 150.00
Bin-it Dog Bin Emptying – June 351.82
EDF Energy Ham Green Pavilion Electricity – 03/04 – 03/07 89.41
Bowcom St George EIG JFC Grass Paint 139.20
Bowcom St George EIG JFC Grass Paint 36.00
DC & LM Smith Brookside Grass Cut & Play Equipment Strimming 60.00
St George’s Churchyard Annual Grant 2,500.00
Mark Fuller Salary 415.85
Julie Smart Salary 1,370.51
Post Office Limited Tax & NICs 368.87
Bath & NES Council Pension Contributions 382.40
TOTAL      £7,871.34


Cllr Beasant, seconded by Cllr Taylor, approved of the accounts for payment.






Issues for future meetings




Signed:  ………………………………….


Date:  …………………………………….






MONDAY, 27th JULY 2015




1.         The following applications had been received:-


15/P/1601/TPO 18 Miles Close


T1 x Maple – raise lower branches to a height of upto 3 metres.


No objections.



Unit 10 & 11

Marsh Lane Trading Estate

Marsh Lane


Erection of a single storey lean-to extension.


No objections.

15/P/1659/F 1 Bank Place


Change of use from office to Barber shop (Class A1) (retrospective).


No objections.



2.         The following applications had been approved:-


15/P/1274/F The Old Rectory House

Rectory Road


Erection of replacement garage.
15/P/1244/F Spring House

Martcombe Road


Single storey extension to the rear of an existing two storey semi-detached house.