Monday 9 March 2015 at 7.30pm at the Resource Centre
Cllrs Jopp, Beasant, Burchell, Davey, Davies, Dawson, Exley, Gentilli, Langton, Ovel, Stone & Taylor.
Ward Cllrs Davies and Francis-Pester, and J Smart (Clerk).
Apologies: Cllr Kent
1. Public Participation
Mr Roger Collins was present.
Mr Belcher and Mr Hunt of Avon Road were present to complain about the rail noise from the spur line. Cllr
Jopp reported that the reply from Sue Turner (BPC) to the PC’s complaint did not answer the concerns raised.
He assured both that the Parish Council would not let the matter rest.
Mr Belcher raised concern about the fibre optic cabling being stolen from the track. Did this control signalling,
and was it a safety issue? He was assured it did not, and that if it did, alarms would automatically be raised if
there was a problem with track cabling.
Severn Road footpath overgrown. Clerk to contact Network Rail, and again request that Alliance Homes visit
the area with a view to tidying up. Action Clerk.
2. Minutes of the last Parish Council Meeting
The minutes of the Parish Council meeting held on 26th January 2015 (previously circulated) were signed as a
3. Declarations of Interest
4. Ward Councillor’s Reports
Taken up waste problems with Colin Russell at NSC. Seems to be more of a problem with recycling, not
refuse. More fly tipping at A369 laybys and Marsh Lane.
Sent pictures to John Flannigan (NSC) showing that state of the hedges at Marsh Lane that need cutting back.
Should be done prior to April.
Mr Harris has many vehicles outside his property at 9 Priory Road. Asked John Flannigan about Enforcement
case. Cllr Beasant reported rat issue getting worse in the next property. (Clerk to report). CFP – NSC should
be taking a more robust view. Police are not interested.
Four continuing drain issues at Cross Lanes, 2 x Priory Road/Lodway Church Road/Marsh Lane. Still one at St
Reported pothole issues at Cross Lanes, Fernlea Gardens and Happerton Lane.
Complaints had been received about the traffic lights on the M5 Jct.19 roundabout being out of sync. These
are checked regularly.
Cllr Taylor reported that black bags at the Civic Amenity site are being checked for materials that should be
being recycled. CFP reported that the operators are just carrying out spot checks.
Cllr Stone had noticed monitoring equipment on numerous roads in the area. CFP would check if these were
for speed or volume.
Cllr Langton asked about the Village Green application. CFP would investigate.
CFP to Action all above.
Concerned that the PC don’t get notified of failures to collect refuse and recycling. Wonder if pressure should
be put on NSC to obtain more accurate information.
Bus service being changed at the end of March. Three buses per hour now coming through the village at peak
hours. RTI still not working.
Of the new houses at the Old Vicarage in Station Road, all the rental ones have been let to Pill residents, and 3
of the 4 shared ownership properties have gone to Pill residents.
Cllr Jopp thanked both Ward Councillors for their reports.
5. Crime & Disorder
Cllr Davey and Davies attended the PACT meeting. Meetings would be reduced to quarterly rather than
monthly. Clerk advised that Beat Surgery would now be held in the Resource Centre every Wednesday
The Clerk had reported findings of burnt foil around the village. This had been reported to Julie Lewis, who
had advised that the issue would be made ‘Priority’.
6. Clerk’s Report
Reported to NSC and to Simon Banbury directly that the recycling operatives were leaving a terrible mess all
over the village whilst emptying green bins over the last few weeks. On 28th January, Mark Fuller had picked
up two black bags full of recycling that had been dropped whilst being collected for recycling, over the
distance from the Kings Head to the Fire Station.
Reported more fly tipping of tyres at the field gate entrance in Marsh Lane. Fly tipping at Hardwick Road,
Marine Parade, Hope House, Crockerne House, Bank Place and Underbanks also reported.
Received a complaint from the resident of 1 Newport Road regarding heavy lorries turning at the end of
Monmouth Road/Monmouth Court, delivering plant to the Network Rail works at the old coal yard.
Contacted Network Rail. Robin Basu has moved on and Richard Turner was now our new Community contact.
He was very helpful. Called me back within 48 hours and called Mrs White directly to explain what was
Reported sunken drain and raised ironwork at Heywood Road, likely to cause damage to tyres. Repairs
carried out within a few days.
Spoken with Paul Trego of SSE Contracting (street light maintenance). He apologised for the company’s lack
of communication and assured me it would improve. The lights that I have been repeatedly reporting as not
working are not repairable as SSE cannot get the parts. These need to be replaced. C1 & C5 The Breaches, C4
Watchhouse Road and C3 Rudgleigh Road.
Received request to use Parish Council football pitches and changing rooms for a football holiday club for 5-9
year olds during the next school holidays. Clerk to ask what the organiser would be charging. Action Clerk.
7. Maintenance & Highways Issues
Clerk and CFP to contact Liam Abercrombie to ask if the ‘Business Parks’ can be removed and the NO HGV be
Cllr Ovel reported on the road surface at Church Road that now had really deep potholes. He had assumed
that this would be done when Debecca’s Lane was resurfaced. CFP would check with NSC, as this was
probably not be resurfaced due to the drain issues. Clerk to contact to state disappointment that Church
Road had not been carried out with Debecca’s Lane. Action CFP/Clerk.
Following consideration, all agreed to concur with the developer of the Railway Inn, to name the new
development at Monmouth Road ‘Railway Court’. Action Clerk.
8. Reports from Committee Meetings
Playing Fields & Open Spaces
Cllrs Davey and Langton had a meeting with St Katherine’s School regarding charges to St George EIG JFC for
use of the sports halls. Cllr Langton had drafted a letter to Elspeth Davis (Head of Governors) requesting a
reduction in charges. It was agreed that Cllr Jopp would sign and send the letter. Action AJ.
Environment, Highways & Transport
Cllr Taylor reported on this meeting. A street light replacement working group would be set up, made up of
the following:- BL, ND, AJ, CE & JS. Action All.
Cllrs Davies and Taylor had met with Liam Jones from NS Times to report on the PC’s complaints about the
road surface at Pill Road outside St Katherine’s School.
Footpaths & Rights of Way Sub-Committee
Cllr Dawson reported on this meeting. Minutes had been circulated.
Finance & Personnel
Cllr Langton reported on this meeting. Minutes had been circulated. The Committee RECOMMENDED
employing the Village Orderly on a three month trial basis to empty dog bins whilst carrying out his other
duties. If the trial period proved satisfactory, alter his employment contract to include this. A budget of £3k
for the year would be set aside for this purpose. Set-up sub-committee to go ahead. Cllr Beasant seconded.
All agreed. Sub-Committee of BL, CE, SB, ND & JS would arrange to meet next week. Action ALL.
Due to changes (as above) an alternative budget was arrived at which had been circulated. Cllr Langton
proposed acceptance of the budget, seconded by Cllr Dawson. APPROVED.
Cllr Langton reported that at its recent meeting, the Community Forum had agreed that the PC should
continue to use the existing Parish Plan. Cllr Taylor had agreed to review and update it where necessary. This
would then be approved by the PC.
9. Reports of meetings with outside bodies and other organisations
Cllr Langton reported on the Community Forum meeting. Of most concern was that the membership was
getting older, and the group has failed to attract new blood.
10. Correspondence requiring action not covered elsewhere
11. Joint Strategic Planning Strategy
Cllr Davies and Langton had been working on this. Cllr Davies had circulated a document, and this was
discussed. Cllr Davies agreed to draft a letter stating the PC’s concerns. AJ to sign the letter. Action
12. Royal Portbury Dock Rail Spur Noise
Sue Turner (BPC) had responded, but failed to address any of the issues raised in the PC’s recent letter. Cllr
Jopp proposed to draft a response to Sue Turner’s letter to circulate for approval. Cllr Langton suggested
contacting the Chief Executive of BPC if a reasonable response was not forthcoming from Sue Turner. All
agreed. Action AJ.
13. Request for Resurfacing – Pill Road
14. Approval of 2015-2016 Budget
15. Date and topics for Annual Parish Meeting
Date: AGREED – 8.00pm on Thursday 16th April at the Community Centre.
Topics: MetroWest, Budgeting & Precept, Planning Strategy.
16. Accounts for Payment
Haven Power Public Lighting Electricity – November DD 23/02/15 625.00
Haven Power Public Lighting Electricity – November DD 23/02/15 77.51
Unicom Fax & Phone Bill – February DD TBC
CommuniCorp Clerk & Councils Direct Subscription Renewal 12.00
Avon Wildlife Trust Annual Subscription 48.00
North Somerset Council Grit Bin at Back Lane 180.00
North Somerset Council Dog Bin Emptying 172.80
GB Sport & Leisure UK Weekly Play Equipment Inspections – January 120.00
Pill Community Foundation Second Half of Annual Grant 5,000.00
Mark Fuller Salary 779.69
Julie Smart Salary 1,359.50
Post Office Limited Tax & NICs 415.72
Bath & NES Council Pension Contributions 364.92
Cllr Langton, seconded by Cllr Dawson, approved of the accounts for payment.
17. Issues for future meetings