PC 28th January 2013

Monday 28th January 2013 at 7.30pm at The Resource Centre

Present: Cllrs Jopp, Taylor, Burchell, Davey, Kent, Langton, Murphy, Stone, Waters, Ward Cllrs Davies, Francis-Pester & J Smart (Clerk)
Apologies: Cllr Exley


1. Public Participation

Mr Hunt and two other residents of Avon Road were present.  Mrs Monks complained about the streetlights in the area being turned off at night.  A recent ambulance call-out resulted in paramedics nearly dropping the stretcher carrying her husband, as they could not see where they were going.  Clerk to ask NSC if the lights could be turned back on in this area.  Potholes in Monmouth Road and Avon Road.  Action Clerk.

2. Minutes of the last Parish Council Meeting

The minutes of the Parish Council meeting held on 10th December 2012 (previously circulated) were signed as a true record.

3. Declarations of Interest

Cllr Stone declared an interest in Item 19, as Chair of the P&DYPP.

4. Ward Councillor’s Reports

Don Davies

NSC would be moving funds from the major roads budget for use on smaller roads.

No further funding would be available from NSC for any youth work following the current round of funding.

Received a number of complaints about Brookside and Crockerne Drive during the snowy weather.  Asked to put those two roads on the rota for pass when gritter is in the village.

NSC was discussing funding a commuter coach service from WSM to Cribbs Causeway.  DD asked if a stop could be situated in the Pill Area.

Carl Francis-Pester

CFP confirmed shortfall in NSC Budget of £1.5m shortfall.  There may need to be an increase in Council Tax, depending on what central government will allow.

Electoral Review – two different proposals – intention to cut councillors and save money.  Optimum number per ward 3,300 (51).  Will make a little bit of growth in the future.

Met with Bill Hunt at Ham Green Lakes.  Application had been rejected, but then NSC rethought.  Will be resubmitted with a sensible compromise being achieved.

The Tynings – Enforcement Case opened as refused permission for catering facility.  A facility has opened up that does not have permission.  Planners will allow new application to be submitted.

9 Priory Road – the date had now passed to clear up the site.  Enforcement papers were being prepared by NSC Legal Department.  Tony Parker would serve these in the next few days.  Cars will be removed from road and garden.

Cllr Langton reported that the problems with recycling collections in Church Path Road had resurfaced.  Action CFP.

Wessex Water, Bristol City Council and NSC had met to arrange clearance of the large drain that runs from St George’s Hill to the Port.  The job was now waiting for the necessary resources.

Cllr Jopp thanked both Cllr Davies and Cllr Francis-Pester for their reports.

5. Crime & Disorder

No PACT meeting in January.

6. Clerk’s Report

Had been in touch with Network Rail regarding the noise complaints from Mr Hunt.  Had made an official complaint, which was now being dealt with.  A case had been opened and enquiries with relevant parts of NR were being made.

Quotation received from Electrical Testing Ltd, for the periodic structural inspection and testing of the PC’s remaining concrete streetlight columns, of £795.00 plus VAT.

Received a letter from Fountains informing the PC that as of 31st March 2013, its contract with NSC would come to an end.  John Carson of NSC confirmed the service would continue with another supplier at no extra cost.

Arranged with NSC to cut overgrown bushes etc at The Green and The Ash Path, Ham Green, and also to the left of the Kings Head.

Reported potholes at Lodway Gardens (again), Monmouth Road, and Crockerne Drive.  Crockerne Drive is due to be resurfaced during the next year.

Reported streetlights not working at Crockerne Drive (again), Bull Lane, The Moorings and Watchhouse Road.



Maintenance & Highways Issues

Streetlight still flickering in day in Upper Myrtle Hill and three lights on 24hrs in Church Path Road.  Action Clerk.

8. Reports from Committee Meetings

Playing Fields & Open Spaces

Cllr Kent advised allocation of a slightly higher budget for this Committee for the maintenance of the culvert at Brookside.

Clerk had received quote for the gate alterations at Brookside of £270.00 plus VAT.

Clerk to deliver letters about Village Green Status of fields to surrounding residents.

Environment, Highways & Transport

Nothing further to report.

Finance & Personnel Committee

Nothing further to report.


See below.

9. Reports of meetings with outside bodies and other organisations


10. Correspondence requiring action not covered elsewhere


11. Precept Request 2013-2014

Cllr Langton reported on this.

The proposed precept request for the year 2013-2014 was £84,082.10.   Seconded by Cllr Kent.  All in favour.  Parish element of Council Tax will remain unchanged at £50.59 for a Band D property.  Action JS.

Budget produced for Finance Committee meeting, shortfall of £3k approx, although this was likely to be met with a larger carryover.

Cllr Taylor thanked Cllr Langton for his work in setting the budget.

12. Parish Councillor Vacancies

To advertise the five vacancies, Cllr Taylor would produce a poster for the Pill Paper, Cllr Kent would prepare the content, and Samantha Pope would put an article in the North Somerset Times.  Action AT/PK.

13. Southern Co-operative

Cllrs Exley, Davey, Langton and the Clerk had met two representatives from Southern Co-operative.  Cllr Exley had circulated a report on the meeting.  Cllr Langton advised a new permanent manager would soon be in place.  The current stocking computer system does not give local shops flexibility when ordering stock.  SC was investing significantly in a new system that should mean that there will be much more local control.  Changing the till arrangement to five.  Chase after four weeks if no manager in place, Clerk to thank attendees and arrange another meeting when new manager in place. Action Clerk.

14. Street Lighting

Cllr Exley, Langton and the Clerk had met with a representative from Phillips to talk about LED lighting.  Cllr Langton had circulated a report on the meeting, and talked about his report.

All accepted recommendation to trial new LED lantern in one of the replacement columns on order.  Action JS.

15. NSC Community Resilience Project

This document from NSC had been circulated to all members.  Cllr Kent suggested keeping this under review.  All agreed.

16. Private Sector Housing Consultation

Following discussion, Cllr Stone agreed to study this NSC consultation and report back.  Clerk to ask NSC for housing statistics.  Action KS/JS.

17. Electoral Review of North Somerset

Following discussion, all agreed that the PC should write to NSC advising that it thought that the level of representation at present is appropriate, and would not want to see it be reduced.  Action AJ.

18. Community Centre

Committee were asking for another representative, as sometimes Cllr Exley was unable to attend due to attendance at the Community Forum.  Cllr Waters offered to represent the Parish Council.   Action DW.

19. Play Pods

Cllr Stone reported that the Pods are now the delegated responsibility of the PC.  Cllr Stone and the Clerk to meet to discuss further.  Action KS/JS.

20. Accounts for Payment
Payee Details


G.B. Sport & Leisure Play Equipment Inspections – November


Seton Anti-Slip Spray


G.B. Sport & Leisure Play Equipment Inspections – September


Brian Weeks Play Area Repair & Maintenance


SSE Contracting Streetlight Maintenance 3rd Quarter 2012/2013


Konica Minolta Photocopier Copies 05/09/12 – 04/12/12


Konica Minolta Photocopier Rental 05/12/12 – 04/03/13


EDF Energy Final Streetlight Invoice 01/11/12 – 20/12/12


EDF Energy Ham Green Pavilion Electricity 03/12/12 – 28/12/12


G.B. Sport & Leisure Play Equipment Inspections – December


Society of Local Council Clerks Annual Membership Renewal


Fountains Dog Bin Emptying – November 2012


BT Phone & Fax 374442


CommuniCorp Clerks & Councils Direct Subscription Renewal


Bowcom St George EIG JFC Grass Paint


EDF Energy Spout & Steps Electricity 27/09/12 – 16/01/13


Fountains Dog Bin Emptying – December 2012


Haven Power First Direct Debit Collection 18/01/13


Haven Power Routine January Direct Debit Collection 21/01/13


Mark Fuller Salary


Julie Smart Salary


Post Office Limited Tax & NICs


Bath & NES Council Pension Contributions




Cllr Taylor, seconded by Cllr Stone proposed approval of the accounts for payment.  Agreed.

21. Issues for future meetings

National Grid Meeting.



Signed:  ………………………………….

Date:  …………………………………….



1. The following application had been received:-
13/P/0104/F Sunnymead

Martcombe Road


Move conservatory to rear, erect two-storey side extension, and relocate solar PV roof panels.

No objection in principle, but would draw your attention to the fact the new footprint would be 65% larger than the original building.

2.  The following application had been approved:-
12/P/2266/PDA Land off Haberfield Road

Martcombe Road


Application for prior determination for the erection of an agricultural and forestry storage building.

Not required.

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