2014 PCF Minutes

Executive Meeting 2 April 2014, 7.30pm at Resource Centre

1. Attendance

Gerry Hunt, John Thatcher, Arthur Taylor, Paul Kent, Mike Burnett, John Thatcher, Chris O’Connell, Liz Moore, Julie Smart (Centre Manager), Fred Gaskin

2. Apologies

Charles Exley, Kevin Stone

3. Minutes of Last Meeting

Minutes of meeting were accepted as an accurate record subject to the addition that Chris O’Connell had resigned as chair of the Finance Monitoring Committee and that Charles Exley had been elected

4. Matters Arising

Flowers and a vase had been presented to the retiring CAB volunteer in appreciation of her assistance .

5. Finance Monitoring Group

No meeting since Annual General Meeting

6. Financial Report and Accounts

Income for year £26,285.97 Expenditure £16,510.64.

2014 Balance/Carry Forward £9775.33

AGREED and noted with thanks.

7. Review of Office Managers Remuneration

Existing arrangements were to match the Parish Council pay rates. These had been increased by 1% in April 2013. AGREED to honour the agreement.

8. Review of Charitable Status

AGREED to continue the existing arrangements for a further year.

9. Alterations to Premises

AGREED to get quotes for CCTV camera and low intensity lighting that would enable roller blind to be left up.

10. Any Other Business

10.1. New volunteer Bob Baber

10.2. AGREED that Food Bank arrangements will be outlined in Volunteer notices

10.3. AGREED to respond to further consultation over boundary changes in line with Independent

Group proposals. (Pill and Easton in Gordano to be one ward with one councillor despite slight increase on target numbers)

11. Date of Next Meeting

Wednesday 8 October 2014 (to include AGM)

Executive Meeting 8th October 2014, 8:00pm  at Resource Centre


Present: Gerry Hunt, Kevin Stone, Chris O’Connell, Liz Moore, John Thatcher, Paul Kent, Mike Burnett & Fred Gaskin (Trustees)

Noel Ayling (Auditor) Julie Smart (Office Manager)

1. Apologies

Arthur Taylor and Charles Exley.

2. Minutes of the last meeting

The minutes of the previous meeting were accepted.

3. Matters arising


4. Finance Monitoring Group

following discussion, all agreed that as Finance meetings were no longer being held, Julie Smart should circulate actual figures to Trustees at the end of every

quarter. Action JS.

5. Financial Reports and Accounts (to-date figures attached).

6. Premises Security

Julie Smart had purchased CCTV equipment (2 cameras), so that the exterior metal shutter would not have to be brought down every evening. Charles Exley currently had the equipment, and was investigating how to use it. Gerry to ask Charles to return the equipment into the Resource Centre for set up. Action GH/CE.

7. Future Developments

(including possibility of meeting with Parish Council). Following discussion, all agreed that as the running of the Resource Centre was going so well, nothing

needed to be changed. Noel Ayling pointed out that this was due to Gerry Hunt being at the helm.

8. Other Issues raised by Trustees (including suggestions for the running of the RC)

A couple of Trustees thought that two meetings per year were not sufficient. Following discussion, all agreed to hold three meetings per year, in February, June & October, the third Wednesday of each month.

Gerry Hunt advised that late afternoon opening (3.30pm to 5.30pm) would be changing from Thursday to Tuesday in November.

9. Future Meetings

Wednesday 18th February 2015

Wednesday 17th June 2015

Wednesday 18th November 2015

Minutes of the Annual General Meeting of the Pill Community Foundation

Wednesday 8th October 2014 at 7.30 pm

Present:          (Trustees)  Gerry Hunt, Kevin Stone, Chris O’Connell, Liz Moore, John Thatcher, Paul Kent, Mike Burnett & Fred Gaskin                      Noel Ayling   (Auditor)

Julie Smart (Office Manager)

Apologies:       Arthur Taylor & Charles Exley

Agenda Items

  1. Minutes of previous AGM held on 25th September 2013. These had been circulated and were accepted as an accurate record.
  2. Financial Report for 2013/14. This had been circulated and acceptance was proposed by Fred Gaskin and seconded by Paul Kent.  The Annual Accounts for 2013-2014 were accepted.  Clerk to now file the Annual Accounts with Companies House and the Charity Commission.
  3. Chair’s Report. The Chair presented his report which had been previously circulated (attached).
  4. Confirmation of Trustees. All present Trustees were happy to remain in office.
  5. Election of Officers. The following were agreed:-

Auditor – Noel Ayling
Chair – Gerry Hunt
Vice-Chair – John Thatcher
Secretary/Minute Secretary – Arthur Taylor
Finance Officer – Charles Exley
Paul Kent, seconded by Liz Moore

Agreed acceptance of the election of Officers.

Julie Smart – 15.10.14

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